Use of School Facilities

Area organizations that wish to use school facilities after school hours must contact the building principal and complete an application one-week prior to the date of the use. Application for Permit to Use School Buildings and Hold Harmless Clause forms may be obtained from the principal’s office or downloaded and filled out on-line.

The process is as follows:

√	Application for Permit to Use School Buildings – filled out, signed and returned to the building office

√	Hold Harmless Clause – signed and returned to the building office

√	Certificate of Liability - $1million – general liability insurance with Sylvania
Schools as the certificate holder presented at the time of application

√	Rules Governing Use of School Buildings – applicant’s copy

Please note that District facilities are only available after school hours. Users must abide by all District policies and will be liable for any damage incurred during building use. (Board of Education Policy #7510). A copy of a certificate of liability (general) coverage indemnifying Sylvania Schools in the amount of $1 million is required before the use of any District facility can be approved.

If an organization requires the use of lights or sound equipment after normal hours of operation or other special services, it must be indicated on the form. Users will be billed for the special services and for any AV/custodial overtime for use after hours.

Rental fees - rates are subject to change without notice
							
			        Name of Event
				    				    				
Building				    Facility Required		    Organization

Date  (MM/DD/YY)      Reoccurring      Yes	                    No		If Yes day of week	Time in	    Time out 

Contact					E-mail address					Phone

Address								    City/State/Zip
I have been provided and read the rules governing the use of school property and hereby agree to all terms and conditions.  Additionally, the aforementioned organization using Sylvania Schools Facilities agrees to indemnify and HOLD HARMLESS the Sylvania Board of Education and their agents and employees from all liability, claims, demands and costs, for, or arising out of our use of the Sylvania Board of Education Property whether it be caused by the negligence of the indemnitor or Sylvania Board of Education or neither party’s agents or employees, or otherwise.  Proof in writing of indemnification and HOLD HARMLESS must first be provided to the Sylvania Board of Education before the use of any facilities will be permitted.
													
Representative of Contracting Organization / Group		Representative, Sylvania Board of Education

 (For official use)
Building Usage* 					Facility Usage  				
Theatre (PAC) NV or SV -   $250.00/Hr.     ________		Northview Stadium, Nusbaum Stadium, Southview Soccer Fiel	
Gym (High Schools Jr. Hi) - $100.00/Hr.   			Timberstone Stadium	
Gym (Elementary School) -$  50.00/Hr.    ________		Field Use Cost*	
Cafeteria/Commons areas $  75.00/Hr.    ________		Single Game - 		 			$   300.00
Kitchen** -		 $  50.00/Hr.   ________		Double Header - 		 			$   450.00  
Classrooms		 $  25.00/Hr.   ________		*Entire Stadium (for Friday Night Football Game)  	$1,500.00
							Labor Grounds Crew (Flat Rate Minimum Charge)**
							Mon.- Sat. (Single Game)	 $200.00 
*Lessee must pay the cost of at least one (1) custodian 	Mon.-Sat. (Double Header)$300.00
to be present the entire length of building opening 		Sunday (Single Game)	 $300.00
however additional custodians may be required 		Sunday (Double Header)	 $400.00
depending on the number of people expected at the event 
and if food and/or beverages are served.	Note: Above labor rates include 4 Hrs. of labor for Single games and 6 Hr. of labor for Double Header.  Includes: opening the facility 1 Hr. prior to the start of game, 2 Hrs. (for single game), 4 Hrs. (for Double header) and 1 Hr. for cleanup and lock up of facility.  If user requests the facility be opened sooner before the game, remain open longer after the game or if concessions are offered then additional hours will be charged at $55/Hr. (Mon.- Sat) and $70/Hr. (Sun) in 1 Hr. increments.  **Additional charges will apply for Friday night football.	

Audio / Visual for either Performing Art’s Centers		Custodial Hours (minimum 4 hours)	.
(minimum 4 hours)					Mon. – Fri.   ____Hrs. @ $27.00/Hr. -  $______
Technician:						Evening/Sat. ____Hrs. @ $40.00/Hr. -  $______									Sun.	       ____Hrs. @ $45.00/Hr. -  $______
Mon. – Fri.     ____Hrs.@ $29.00/Hr.- $_________		
Evenings/Sat. ____Hrs.@ $43.00/Hr.- $_________
Sun.	        ____Hrs. @ $58.00/Hr. -$_________ 		
							
Services Needed 						
Lights  ______	Sound  _______				

Other Needs such as tables, chairs etc. (please specify) 	Athletic Grounds Crew (minimum 4 hours)
_________________________________________	Mon .- Fri.   ____ Hrs. @ $35.00/Hr. -   $______
_____________________________________________	Evening/Sat.____ Hrs. @ $55.00/Hr. -   $______
_____________________________________________	Sun.	      ____ Hrs. @ $70.00/Hr. -   $______

Total (from previous page)				$_________________

Total (this page)					$_________________

Total Estimate						$_________________

Insurance			Received  ______	On File  ______

Hold Harmless			Received _______	On File  ______

Note that for the labor hours listed above Mon. – Fri. indicates a labor charges for time during a NORMAL work day for District employees.  Evening/Sat. rate will be charged for anytime beyond the normal work day EXCEPT Sunday which has a separate rate listed.  
Custodial staff will be paid ½ hour minimum for set up, for entire event and for a minimum of ½ Hr. to clean up and lock up after the event.  Number of custodians required to clean up facility after event will be determined by several factors including (but not limited to) the number of people attending the event and if concessions are sold (or food served) at the event.  In this case the lessee will be charged a minimum of 4 Hrs. for the number of custodians required for cleanup of facility.  
The above fees will be used to calculate the fees for the rental of facilities designated above.  Application of these fees is at the sole discretion of the District.  In addition to these fees the Lessee will also need to complete the District’s Facility Use form, the Waiver of Liability and supply the appropriate Certificate of Liability Insurance.  These forms can be found on the District website at:  www.sylvaniaschools.org

Copies to:    1. Applicant   2. Audio Visual	  3. Treasurer   4. Building Office   5. Building Custodian    6. Athletic Grounds

SYLVANIA SCHOOLS SYLVANIA, OHIO 43560

HOLD HARMLESS CLAUSE

FOR AND IN CONSIDERATION OF the use by  		 (name of group/organization)
 	 (indemnitor) of the facilities and /or equipment of the Board of Education, Sylvania Schools,  	
(name of group/organization)

 	 indemnitor hereby agrees to save, indemnify and HOLD HARMLESS the Sylvania Board of Education and its agents, representatives, members, and employees from any and all liability, claims, demands,
damages, attorneys' fees, expenses or costs of, or arising out of  	

(describe use and building/facility to be used)

on  	, whether it be caused by or as a result of the
(date of use)

negligence of indemnitor or the Board of Education, Sylvania Schools, or either party's agents or representatives, employees or otherwise.

(Signature)

(Title) (Date)

Rules Governing Use of School Buildings

1.	Permits will be void for the following holidays:

Spring and Winter vacations	Day before & Christmas Day	Good Friday	
Labor Day	Day before & New Year's Day	Memorial Day	
Thanksgiving Day	Martin Luther King Day	Independence Day	
Day before and after Thanksgiving Presidents' Day

2.	Permits will be issued only according to the Sylvania Board of Education Policy 7510 – Use of District
Facilities.

3.	“Unless authorized by law, pursuant to the Ohio Revised Code, no person shall knowingly possess, have under the person’s control, convey, or attempt to convey a deadly weapon or dangerous ordnance onto these premises.”

4.	The use of intoxicants in school buildings and the use of tobacco on school premises is prohibited.

5.	On option of renting, official fee may be required in advance.

6.	Requests for cancellation of permits must be received at least forty-eight (48) hours in advance of the effectiveness of the permit.  Non-use or failure to secure cancellation will not excuse the applicant from payment of costs incurred.

Holders of permits will confine their use strictly to those parts of the building and to such equipment as are specified in the permit.  Use of projectors or other special equipment is not included.

7.	A copy of insurance liability coverage indemnifying Sylvania Schools in the amount of $1 million is required before the use of the facility is approved.   The applicant and the group or organization will be held personally responsible for the use of the school building and property by persons participating in or attracted by the activity.   This includes the conduct of opposing teams and visitors or guests.

8.	Property damage, theft or loss of supplies and equipment arising from the occupancy of any portion of the building will be charged against the applicant and will cause the cancellation of any further use of school property by the applicant.

9.	Applicant shall not sublet any part of the building for which he has a permit.

10.	Admission may be charged, articles sold, funds solicited or collected only when special permission has been obtained from the grantor of the permit and when same is so stated thereon.

11.	Persons renting facility must furnish security.

12.	Applicant agrees to conform to all applicable health and safety codes including but not limited to safe serve guidelines when renting the kitchen area. All volunteers working in kitchen areas must be 16 years of age.

13.	Make checks payable to Board of Education, Sylvania Schools.

NOTE:	When schools are closed during the day for inclement weather, on days students are not in attendance such as Parent-Teacher Conference days, or during other emergencies, the buildings will also be closed to after-school activities.

If payments are in arrears two (2) months, no further approval of rentals will be made until payment is made.