Civil	Rights

Compliance

Civil Rights Requirements for
CACFP

•	The following is a list of Federal regulations
protecting Civil Rights that all CACFP Sponsors must comply with:
– The Civil Rights Act of 1964
– USDA Regulations 7 CFR 15
– USDA Regulations 7 CFR 16
– CACFP Regulations 7CFR 226.6

– Food and Nutrition Service Instructions 113-1 including Appendix B

Civil Rights	Act

Title VI of the Civil Rights Act of 1964 prohibits recipients of Federal financial assistance from discriminating against or otherwise excluding individuals on the basis of race, color, national origin, sex, age, or disability in any of their activities.

What	Is	Discrimination?

Discrimination is defined as different treatment that makes a distinction of one person or a group of persons from others; either intentionally, by neglect, or by the actions or lack of actions from a program.

Ten Areas of Civil Rights
Compliance

•	Assurances
•	Data Collection
•	Equal Opportunity
•	Public Notification
•	Accommodations for those with Limited
English Proficiency
•	Training
•	Reporting Civil Rights Violations
•	Compliance
•	Conflict Resolution
•	Customer Service

1st	:	Assurances

To qualify for Federal financial assistance, an application must include a written assurance in all agreements with the State agency that the program will be operated in a nondiscriminatory manner.

2nd	:	Data	Collection

As part of the online application for the CACFP, the Sponsor must estimate the racial/ethnic make-up of the population to be served.

Data Collection

It is not required for parents to identify race or ethnicity on the Income Eligibility Application (IEA).

It is required for sponsors to record the child’s racial/ethnic information.	We suggest you do this on the center’s Master List.

3rd :	Equal Enrollment Opportunity

The sponsor must establish fair enrollment policies that do not restrict or deny enrollment on the basis of any the following protected classes:
• Race
• Color
• National Origin
• Sex
• Age
• Disability

Equal Opportunity to	Participants

All participants must have equal access to Sponsor services.	This means:

– Provide all families inquiring about your program the same information about CACFP.

– Serve all participants the same meal.

– Categorize all IEA’s equally regardless of race, color, national origin sex, age, or disability.

4th :	Public	Notification

The purpose of a public notification
system is to:

• Inform applicants and participants of the program availability,

• Inform participants about program rights and responsibilities,

• Display the nondiscrimination policy, and,

• Inform participants the procedures for filing a
compliant.

Requirements for Notifying the Public

•	Publicize the program to all.

•	Provide information in alternative formats for persons with disabilities and language barriers.
•	Use the nondiscrimination statement on all
publications.

•	Use the equal opportunity statement when the nondiscrimination statement is too long.
•	Display the “And Justice For All” poster.

Public Notification

Notify the Public about the CACFP by:

•	Displaying the “And Justice for All” poster

•	Send Media Release to local Media outlets

•	Include the “Building For the Future Flyer” in
child enrollments

•	Add USDA’s nondiscrimination statement to
parent handbook

Civil Rights Poster

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Building For the Future

This day care facility partidpates inthe ChildandAdult Care FoodProgram(CACFP),a
Federalprogramthat provdi es hea•hy meals andsnacks to children receivingday care.

Each daymore than 2.6 million chilctenpartidpate in CACFP at childcarehomes and centers across the country. Providers are reimbursedfor servingnutrftious meals which meetUSDArequirements. The program plays avitalrole inimprovingthe quality of day care andmakingit more affordable for low-income famlies.

l:lr>,IICISS	Luncn or::>upper	::>nsci<S   woo·tMe ourgmups:	
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FruitorVegeU!ble
Grainsor Bread	""""
Grainsor bread
T""different se!Vingsoffrulls orvegetables	"'""
Grsinsorbread
Fruit orvegelsble	

Meal s 	CACFPhomes andcenters follow meal requirements establishedby USDA.

Meat ormeat anemste	Meat or meat anemste

Participating
Facilities Many different homes andcenters operateCACFP and sharethe commongoalofbringing nutritiousmeals and snacks to participants. Participatingfaciltties include:

Child Care Centers: Licensedor approvedpublicor private nonprofcMdcare
Centers,Head start programs,and some for-profit centers.
FamftyChild CareHomes: Ucensedorapprovedprivate homes.
After SchoolCarePrograms: Centers in low-income areas providefreesnacks to
School-age childrenandyouth.
Emergency Shelters: Programs providingmeals to homeless children.

Eligbi ility  state agencies reiml:ll.l"sefacitities that offernon-resdentialdaycareto thefollawing children: Childrenage12 and tinder,
•  Migrant chidrenage15 and younger,and
Youths through18 in emergency shefters andafter schoolcare progams inneedy areas.

Contact
Information If youhave questionsaboutCACFP,pleaseoontadone of the foiiOI'Iing: SponsoringOrganizatiorVCenter 	Ohio Department ofEducation

CACFP Consultant
25 S.Front street,MS303
Columbus, OH 43215-4183
614-466-2945

Nondsi c:rimination). In accon:lana> With Fedeml lsw sndU.S.Oepsrtmentof Agnculture policy.thtS"'stJtubonis prnhibrtedfromdtSCriminsting onthe baSIS ofrsce,color.nstionsl ongnsex. sge,ordissbiity.To files compls.in!of discnminsbon. wn!e USDA. Dtrector,Office o!Adjud.cstion,1400 Independence Avenue.SW,Wsshinglon.D.C.20250-9410 orea totfree (866)632-9992 {Voice). Individualswho atehe9ringimpairedor have speechdisabiltiiesmay conU!ctUSOA throughthe Fede<slRe1ayServioeat (800)877-8339; or (800)845-6136(Spanish).   USDA  sanequalopportunity provider and employer.

USDA Nondiscrimination Statement

“In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of	race, color, national origin, sex, age, or disability.   To file a complaint of discrimination, write USDA, Director, Office of Adjudication,1400 Independence Avenue, SW, Washington, D.C.
20250-9410 or call (866) 632-9992 (Voice). Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800)845-
6136  (Spanish).  USDA  is  an  equal  opportunity  provider  and
employer”.

•	The nondiscrimination statement should be included, in full, on all materials regarding the CACFP.

USDA Nondiscrimination	Statement
(Condensed	Version)

Use the following statement when a document has limited space and does not permit the full statement:

“This institution is an equal opportunity provider.”

The statement should be in a font size at least
equal to the rest of the text in the document.

5th :	Reporting	Civil	Rights	Violations

•	Sponsors must provide all families with USDA’s address and phone number so they have information as to where to file a compliant.

•	USDA contact information: USDA, Director
Office of Adjudication
1400 Independence Avenue, SW Washington, DC 20250-9410
or;
call (866) 632-9992 (Voice). Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800)845-6136 (Spanish).

Reporting Civil Rights
Violations

If The Ohio Department of Education receives a Civil Rights complaint…

ODE will….

A.	Inform the complainant they have 180
days to file a Civil Rights complaint.

B.	Encourage the complainant to resolve
the issue first with the sponsor.

C.	Forward all Civil Rights complaints to
the USDA – Midwest Regional Office.

6th :	Accommodating	those	with
Limited	English Proficiency

•	All sponsors must provide CACFP material in another language if requested by the applicant.

•	Your CACFP Consultant can assist you in
locating this information, if needed.

7th:	CACFP	Training	Requirements

Civil rights training must be conducted annually for all staff who interact with applicants and participants, and anyone with oversight and or supervisory responsibilities.

This includes:

Owners	Teachers

Board members	Assist. Teachers Directors/ Administrators Receptionist/Secretaries
Cooks

Required Civil Rights Training Topics

– Collection of ethnicity/racial data.

– Public notification and media release.

– Procedures for filing a compliant

– Requirements for reasonable accommodation of persons with disabilities and language assistance.

8th :	Civil	Rights Compliance

•	Civil Rights compliance is reviewed during all State agency visits.

•	If a Sponsor is found to be non- compliant in Civil Rights and they do not correct the area of noncompliance, they run the risk of not only losing access to CACFP funds but all Federal funds.

9th :	Conflict	Resolution

USDA encourages all persons who feel they have been discriminated against to try and resolve the issue with the sponsor or agency they have a complaint with as the first step of resolution.

If they still feel the issue has not been resolved, they have 180 days to file a Civil Rights complaint.

10th :	Customer Service

Treat all participants equally regardless of protective class:

•	Offer all Infants the CACFP meals

•	Offer all children present at the time of meal service the same meal

Treat all families inquiring about services the same
regardless of protective class:

•	Inform all families about	your CACFP participation

•	Categorize all IEA by the information on the application

•	Provide CACFP information in altered formats to those who are disabled or
do not speak English.

Test	Your	Civil Rights	IQ

A sponsor manages an After School At Risk program and is approved to serve P.M. snack to children up to 18 years old.	The same sponsor also manages a Youth Development program and is approved to serve Supper to children up to 12 years old. Sponsor combines both groups of children into one room.	At meal service time staff are instructed to provide two items to all children 13 years and older and provide the
full 5 component Supper meal to all children
12 years old and younger.

Test	Your	Civil Rights	IQ

Yes, this is a civil rights violation.

If a sponsor chooses to combine two
different groups of children into one group, the group must be treated the same and be served the same meal.

Test	Your	Civil Rights	IQ

When classifying Income Eligibility Applications a Director classifies all children receiving child care assistances into the Free category. All children not receiving child care assistances is classified by the information provided by the parent on the Income Eligibility
Application.

Test	Your	Civil Rights	IQ

Yes, this is a Civil Rights violation. All Income Eligibility Applications
must be classified by the same
criteria.	The only criteria for classification is the information on the application provided by the parent.

Test	Your	Civil Rights	IQ

A Daycare Center licensed for children Birth through 12 years of age is approved to serve breakfast from 6:30 to 8:00 a.m. During the school year the center serves all the children breakfast except for the school age children.

The Director explains that the center does not serve the school age children breakfast because they are offered a breakfast at school through the National School Lunch program.

Test	Your	Civil Rights	IQ

Yes, this is a Civil Rights violation.

All children who are enrolled and present at meal time must be served the same meal as all the other children.

Test	Your	Civil Rights	IQ

A Daycare center recently began serving infants due to community demand.	The Daycare currently vends their meals with a catering service and has an approved Invitation For Bid Contract in place.	The vendor has informed the Director that he will not provide infant foods as part of the contract.	The Director decides to
ask the infant parents to provide the meals for their children and not include the infants in the
monthly CACFP claim.

Test	Your	Civil Rights	IQ

Yes, this is a Civil Right violation.

All children enrolled in the child care program under a license are automatically enrolled in the CACFP.	Not offering/providing infant meals is a violation of the age discrimination act.