August 2011

SYLVANIA SCHOOLS
SYLVANIA, OHIO 43560

HOLD HARMLESS CLAUSE

FOR AND IN CONSIDERATION OF the use by 						
	(name of group/organization)
	 (indemnitor) of the facilities and /or 
equipment of the Board of Education, Sylvania Schools, 						
	(name of group/organization)
	  indemnitor hereby agrees to 
save, indemnify and HOLD HARMLESS the Sylvania Board of Education and its agents, 
representatives, members, and employees from any and all liability, claims, demands, 
damages, attorneys' fees, expenses or costs of, or arising out of 					
						
	(describe use and building/facility to be used)
on 			, whether it be caused by or as a result of the 
	(date of use)
negligence of indemnitor or the Board of Education, Sylvania Schools, or either party's 
agents or representatives, employees or otherwise.

	
(Signature)

(Title)

(Date)

Rules Governing Use of School Buildings

1.	Permits will be void for the following holidays:

		Spring and Winter vacations	Day before & Christmas Day	Good Friday
		Labor Day	Day before & New Year's Day	Memorial Day
		Thanksgiving Day	Martin Luther King Day	Independence Day
		Day before and after Thanksgiving	Presidents' Day

2.	Permits will be issued only according to the Sylvania Board of Education Policy 7510 – Use of District Facilities.

3.	“Unless authorized by law, pursuant to the Ohio Revised Code, no person shall knowingly possess, have under the person’s control, convey, or attempt to convey a deadly weapon or dangerous ordnance onto these premises.”  

4.	The use of intoxicants in school buildings and the use of tobacco on school premises is prohibited.

5.	On option of renting, official fee may be required in advance.

6.	Requests for cancellation of permits must be received at least forty-eight (48) hours in advance of the effectiveness of the permit.  Non-use or failure to secure cancellation will not excuse the applicant from payment of costs incurred.

	Holders of permits will confine their use strictly to those parts of the building and to such equipment as are specified in the permit.  Use of projectors or other special equipment is not included.

7.	A copy of insurance liability coverage indemnifying Sylvania Schools in the amount of $1 million is required before the use of the facility is approved.   The applicant and the group or organization will be held personally responsible for the use of the school building and property by persons participating in or attracted by the activity.   This includes the conduct of opposing teams and visitors or guests.  

8.	Property damage, theft or loss of supplies and equipment arising from the occupancy of any portion of the building will be charged against the applicant and will cause the cancellation of any further use of school property by the applicant.

9.	Applicant shall not sublet any part of the building for which he has a permit.

10.	Admission may be charged, articles sold, funds solicited or collected only when special permission has been obtained from the grantor of the permit and when same is so stated thereon.

11.	Persons renting facility must furnish security.

12.	Applicant agrees to conform to all applicable health and safety codes including but not limited to safe serve guidelines when renting the kitchen area.  All volunteers working in kitchen areas must be 16 years of age.

13.	Make checks payable to Board of Education, Sylvania Schools.

NOTE:	When schools are closed during the day for inclement weather, on days students are not in attendance such as Parent-Teacher Conference days, or during other emergencies, the buildings will also be closed to after-school activities.

		If payments are in arrears two (2) months, no further approval of rentals will be made until payment is made.