Sylvania

City

Schools

Master

Facilities

Plan

May 1, 2024
Fiscal Responsibilities	
Sub Committee Workshop

025.01.2024

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Data Sharing

2023

2024

2025

Dec	Jan	Feb	Mar	Apr	May	June	July	Aug	Sep	Oct	Nov	Dec	Jan	Feb	Mar

Community
Engagement

1
Winter

Workshop: Overview / Input Session

Workshop: Data Sharing/ Input Sessions

Workshop: First Thoughts / Input Sessions

Workshop: Facilities Plan Options

Workshop: Facilities Plan Refinement

Workshop: Board Meeting Prep

Dec 12
Kick-off
Meetings

Break

Other

2	Spring
Break
2
2

Teacher

3	4

3	4
3	4

Community

Summer

5	6	7

5	6	7
5	6	7

Community
Presentation

Board Engagement

District School Tours

Sylvania School Tours

Input

Input

1	2	3

Board
Update

Board Update	Board Meeting to
Present Final Recommendations
Submit for Review

Preliminary Schedule

x 	Current & Future Facilities

x 	Teaching & Learning Environments

x 	Fiscal Responsibility

Dedicated Meeting to Discuss Special Education & Preschool

Agenda

1	Introductions

2	What we heard…

3	Enrollment Projections & Capacity

4	Understanding District Financials

5	Critical Infrastructure Improvements

6	Next Steps

Agenda

1	Introductions

2	What we heard…

3	Enrollment Projections & Capacity

4	Understanding District Financials

5	Critical Infrastructure Improvements

6	Next Steps

Sub Committee Roles + Responsibilities

Fiscal Responsibilities

Cost/benefit and projected needs

Assist with planning for districtwide deferred maintenance / critical infrastructure improvement funding

 Review facilities planning approaches with other MP committees, and identify financial implications of the recommendations, including both operational needs and hard costs

 Lead design of levy strategies and scheduling

05.01.2024	7

Fiscal Responsibilities

Sub Committee Members

Mellisa McDonald Shaun Hegarty Sean McCarthy Kelly Borgman Khallil Daher Steffon Thomas John LePla Koketta Knowles Adam Koch
Mark Pugh
Steve Swaggerty

Julie Sanford Michael Quick John Tyburski Greg Feller

Pamela Richmond Andrea Johnson Dan Greenberg Tammy Lavalette John Duwve
Kyle Lacy

Sub Committee Roles + Responsibilities

05.01.2024	8

Agenda

1	Introductions

2	What we heard…

3	Enrollment Projections & Capacity

4	Understanding District Financials

5	Critical Infrastructure Improvements

6	Next Steps

05.01.2024	9

Teacher / Staff Engagement

2

In-person
Meetings

91

Participants

05.01.2024	10

Teacher / Staff Engagement

2

On-line Surveys

250

Educator
Responses

40

Staff
Responses

April 2024	Sylvania City Schools Master Facilities Plan	11

Based on teachers' responses, key concerns in their district are:

1. Space and Over population:  need for more classrooms due to increased enrollment, lack of appropriate space for preschool growth, and challenges accommodating new students

2. Student Behavior and Needs: managing intense behaviors, supporting special needs students, and addressing student apathy, especially among those entering high school unprepared academically

3. Suppor t and Resour ces: lack of intervention teachers, administrative support, and funding, emphasizing the need for more resources to support both teachers and students

4. Follow-Thr ough: frustration with management issues and inconsistent follow-through on plans was highlighted,
including rumors of organizational changes like redistricting

12

Teacher & Staff Concerns

05.01.2024

Feedback from Teacher Focus Groups

Based on teachers' responses, key concerns in their district are:

5. Safety and Mental Health Suppor t: importance of creating a positive emotional climate, providing mental health support, and addressing safety concerns such as discipline issues

6. Educational  Quality and Equity: maintaining educational standards, ensuring equity of resources, and meeting diverse student needs, including concerns about disappearing libraries and the need for career tech labs

7. Infr astr uctur e and Academic Str uctur e: limitations of the daily class schedule, inadequate storage, and the need for changes to the physical environment were noted to
support a conducive academic schedule

13

Teacher & Staff Concerns

05.01.2024

Feedback from Teacher Focus Groups

Which areas/aspects of your school facility do you think need the most improvement?
Please select up to five

Classrooms Special Education Rooms Collaborative Spaces Restrooms
Storage Outdoor Spaces Parking Cafeteria
Library / Media Center

Safety & Security

107

90

87

83

49

47

41

37

30

128

STEM	30
Performing Arts	21
General Accessibility	19
Music	19
Gymnasium	19
Career Tech	12
Administrative Spaces	8

1.	Classrooms
2.	Special Education Rooms
3.	Collaboration Spaces
4.	Restrooms
5.	Storage

Feedback from Teacher Survey

What we heard…

05.01.2024

0	20	40	60	80	100	120	140

Top 5	Responses 	14

What improvements to your teaching environment would help you better serve your students?

What we heard…

05.01.2024

Feedback from Teacher Focus Groups	15

1. Mor e Space(s): desire for larger classrooms and functional, dedicated intervention spaces - rooms for group counseling, 5 specials gross motor activities, sensory rooms, and career tech classrooms connected to labs

2. Technology:  updated technology, including sound systems, more outlets for power, reliable wi-fi and Chromebooks, and access to 21st-century technology for teaching

3. Stor age: for modalities within individual classrooms, for specialty equipment and instruments within a building, and district wide solutions for furniture, technology, and other
equipment

16

Improvements to Teaching Environment

05.01.2024

Feedback from Teacher Focus Groups

4. Flexible Fur nitur e: updated furniture options with flexibility, functional layouts, and the ability to use space for changing educational needs

5. Lighting and Temper atur e: requests for improved lighting, including natural light, and maintaining comfortable temperatures in classrooms

6. Safety Measur es: general concern for create safe teaching
environments, visibility into classrooms was a concern

7. Accessibility:  more accessible spaces and technology to meet
the needs of all students, including those with disabilities

17

Improvements to Teaching Environment

05.01.2024

Feedback from Teacher Focus Groups

What facilities are missing in the Sylvania School District?

What we heard…

05.01.2024

Feedback from Teacher Focus Groups	18

1. Pr eschool Building:  desire for a centralized solution

2. Car eer Tech Facility: desire for a centralized solution

3. Special Education  Spaces: desire for more dedicated, purpose-built spaces including, intervention areas, sensory rooms, autism-specific facilities

4. Stor age : desire for improved solutions

Music Rooms

   Additional Elementary Building

   Larger Gyms and Indoor Sports Facilities

Employee Break Rooms

19

What’s Missing

05.01.2024

Feedback from Teacher Focus Groups

Agenda

1	Introductions

2	What we heard…

3	Enrollment Projections & Capacity

4	Understanding District Financials

5	Critical Infrastructure Improvements

6	Next Steps

05.01.2024	20

E n r o l l m e n t ( M o d e r a t e A p p r o a c h )

9000

8000

7670	7820

Kindergarten	K to 5 Grade	6 to 8 Grade	9 to 12 Grade	Totals

8288	8321	8363	8317	8312	8288
8012	8172

8260

7000

+693
total students
9.2% growth

+590
total students
7.6% growth

6000

ENROLLMENT

5000

+321
K-5 students

4000

3415	3504	3615

3712	3736	3682

3640	3600	3569	3540	3508

2803	2832

+336

3000

2000

2496	2495	2496	2576	2619	2656	2708	2695	2764

1979

6-8 students

+263

560

1759	1821	1901	1884	1933	1983	2015	2022	1945	1920

9-12 students

1000

0

530	539	551	560

+30
K students

554	549	544	539	534	529

2023	2024	2025	2026	2027	2028	2029	2030	2031	2032	2033 

* Moderate projection is more suitable for facilities planning purposes

Analysis of Enrollment Projections Fall 2024 by Power Schools (March 27,2024)

Enrollment Projections – Fall 2024

05.01.2024	22

U.S. 23

Highland E.S.

Erie St.

Maplewood E.S. Northview H.S.

Centennial Rd.

King Rd.

Sylvan E.S.

Hill View E.S.

Whiteford E.S.

Proposed New Developments

Schools with Projected Impact

Central Trail E.S. Maplewood E.S. Sylvan E.S. Timberstone J.H. Whiteford E.S

Central Trail E.S.

McCord J.H.

Timberstone J.H.

I-475

U.S. 20

W. Sylvania Ave.

Southview H.S.

Stranahan E.S.

I-475

Projected District Growth

Information from Power Schools Predictive Enrollment Analytics 	Sylvania Schools 2024 Moderate Study

Erie St.

Highland E.S.

Maplewood E.S.

Northview H.S.

Centennial Rd.

King Rd.

Sylvan E.S.

Hill View E.S. Arbor Hills J.H.

Whiteford E.S.

U.S. 23

Proposed New Developments

Schools with Projected Impact

Central Trail E.S. Maplewood E.S. Sylvan E.S. Timberstone J.H. Whiteford E.S

Central Trail E.S.

McCord J.H.

Timberstone J.H.

W. Sylvania Ave.

Southview H.S.

Stranahan E.S.

I-475

Projected District Growth

I-475

U.S. 20

Central Trail Elementary School Maplewood Elementary School Sylvan Elementary School Highland Elementary School Stranahan Elementary School Whiteford Elementary School Hill View Elementary School
Timberstone Junior High McCord Junior High Arbor Hills Junior High Northview High School
Southview High School

05.01.2024	29

New Development

View from Central Trail

Other Influencers on Facility Capacity

1.	Increase in demand for dedicated Special Education  classrooms and Pre-K

  Percentage of moderate to intense cases have been rising each year

  7 additional dedicated Special Education Classrooms will need to be added across the district next year

2.	Reducing class size  (occupancy) / student to teacher ratio to align with education goals

3.	The desire for dedicated collaboration spaces  to facilitate 21st century teaching and learning

4.	Potential additional specialty spaces  to accommodate number of students

5.	Improving quality of space  i.e. reorganizing facilities to add natural light

6.

Special Education Case Study

1.	2.

1.	
Room will be converted to
dedicated S.E. classrooms	1.

2.	Existing larger dedicated S.E. classroom will be split into a smaller classroom and the
Sensory Room

Hill View Example

Building	# of
Classrooms	
# of Sections	
Class Size	Current
Enrollment	
Northview	1	1	16	17*	
Maplewood	4	5	16	135*	
Whiteford	2	4	16	64	

Total:				
216	
*Total Current Enrollment captures Itinerate students, not taught in the classroom

Existing Preschool

Maplewood
4 Classrooms

Whiteford
2 Classrooms

Northview
1 Classroom / Career Tech Lab

Capacity Generating Classrooms

Design Capacity calculated based on the OFCC standard of
25 students per classroom. Capacity Generating Classrooms are based on OFCC traditional standards

Elementary School (K-5)

High School (9-12)

Determining Capacity

   General Classrooms

Jr. High School (6-8)

General Classrooms
Science Labs
STEM

Based on OFCC guidelines

General Classrooms

Science Labs
STEM Art Music
Career Tech

Elementary School Example

Please note that although they are growing contributors to space needs, Special Education classrooms and Pre-K are not capacity generating classrooms

IN-PROGRESS Draft

Building	# of Classrooms	Avg. sq-ft per
room

Existing Design
Capacity*

Current
Enrollment (March
2024)

Delta

Central Trail	30	750	750	702	48

Highland 	30	880	750	616	134

Hill View	18	970	450	364	86

Maplewood 	20	1100	500	433	67

Stranahan	25	750	625	521	104

Sylvan	19	850	475	420	55

Whiteford 	19	950	475	390	85

Arbor Hills	26	830	650	551	99

McCord 	31	880	775	579	196

Timberstone 	27	980	675	626	49

Northview 	70	1000	1750	1329	421

Southview 	60	880	1500	1169	331

Total: 	9375	7700	1675

Facilities with Slight Current
Space Deficits by Grade Level*

Existing Facilities Design Capacity by Building
Current Enrollment March 2024*

*Design Capacity calculated based on the OFCC standard of 25 students per classroom. Capacity Generating Classrooms are based on OFCC traditional standards for elementary, jr high, and high school. Special Education Classrooms and Pre-K are not factored into the Existing Design Capacity shown above. Other specialty spaces vary by Grade Bracket. Current Enrollment based on SYLVANIA SCHOOLS: Student Enrollment for  2023-2024 as of 3.18.2024

Facilities with Projected
Space Deficits Overall*

Facilities with Projected Space
Deficits by Grade Level*

IN-PROGRESS Draft

Building	# of Classrooms	Avg. sq-ft per
room

Existing Design
Capacity*

Current
Enrollment (March
2024)

Delta 	Projected
Enrollment (Peak)

Projected Delta
(Peak)

Central Trail	30	750	750	702	48	859	-109

Highland 	30	880	750	616	134	592	158

Existing Facilities Design Capacity by Building
Projected Peak Enrollment (Moderate Growth)*

Hill View	18	970	450	364	86	368	82

Maplewood 	20	1100	500	433	67	425	75

Stranahan	25	750	625	521	104	568	57

Sylvan	19	850	475	420	55	483	-8

Whiteford 	19	950	475	390	85	442	33

Arbor Hills	26	830	650	551	99	633	17

McCord 	31	880	775	579	196	605	170

Timberstone 	27	980	675	626	49	784	-109

Northview 	70	1000	1750	1329	421	1377	373

Southview 	60	880	1500	1169	331	1494	6

Total: 	9375	7700	1675

2027

2030

2033

Existing Facilities Design Capacity by Grade
Projected Peak Enrollment (Moderate Growth)*

IN-PROGRESS Draft

Grade	
# of
Classrooms	
Occupancy
per Room	
Avg. sq-ft per
room	
Existing Design
Capacity*	
Current
Enrollment	
Delta	Projected
Enrollment
(Peak)	
Projected Delta		

2027	

K	
26	
25	
1169	
650	
538	
112	
559	
91		

1st	
28	
25	
917	
700	
570	
130	
591	
109		

2nd	
28	
25	
889	
700	
568	
132	
607	
93		

3rd	
26	
25	
889	
650	
577	
73	
642	
8		

4th	
27	
25	
891	
675	
587	
88	
656	
19		

5th	
26	
25	
891	
650	
606	
44	
682	
-32		

6th-8th	
84	
25	
897	
2100	
1756	
344	
2022	
78	
2030	

9th-12th, 23	
130	
25	
940	
3250	
2498	
752	
2831	
419	2033	

Total:	
375			
9375	
7700	
1675	
8590	
785		

                                       *Design Capacity calculated based on the OFCC standard of 25 students per classroom.
Capacity Generating Classrooms are based on OFCC traditional standards for elementary,
jr high, and high school. Special Education Classrooms and Pre-K are not factored into
the Existing Design Capacity shown above. Other specialty spaces vary by Grade Bracket. Current Enrollment based on SYLVANIA SCHOOLS: Student Enrollment for  2023-2024
as of 3.18.2024. Projected enrollment based on Moderate Enrollment Projections done by
Power Schools

Learning Environments without access to Natural Light

Facilities Projected to be
Almost at Capacity*

Arbor Hills Junior High School

Southview High School

Strategies for Accommodating Growth

Reorganizing, not adding capacity

   Shifting Classroom / space designations in individual buildings i.e. flipping a 4th grade classroom to 5th grade based on the need from year to year

or a portion of	northern boundary shifts to McCord

Adding capacity, but decreasing quality

   Increasing class sizes in existing facilities

   Adding Trailers / Portable classrooms to existing facilities

Adding capacity and potential to enhance quality

   Reconfigure grade bands / configurations within existing facilities (may require renovation to make suitable for shift in use) i.e. Elementary schools shift to K-4, an existing facility becomes 5-6, 7-8 potentially combine, one high school becomes 9th grade and Career Tech and the other becomes 10-12

   Expanding and renovating existing facilities to accommodate growth

Building new facilities

Which	strategies for
accommodating growth	do 	you
prefer? Please rank strategies by preference

a. Increase class sizes in existing facilities
b. Install trailers/portable classrooms outside existing facilities c. Expand existing facilities to accommodate growth
d. Construct a new facility
e. Adjust neighborhood school boundaries to maximize building capacity f. 	Change existing grade configurations within facilities (e.g., transition a
facility to an intermediate school serving grades 5-6)

05.01.2024	46

-----------------------------------------------

We're exploring different strategies to address increased enrollment in our district's facilities. Please rank your preferred strategy for accommodating growth.

Increase class sizes in existing facilities

Install trailers I portable classrooms outside existing facilities

Expand existing facilitates (additions) to accommodate growth

Construct a new facility

Adjust neighborhood schoolboundaries to maximize building capacity

Change existing grade configurations within facilities (e.g.,transition a facility to an intermediate school serving grades S-6)

••--

05.01.2024

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Agenda

1	Introductions

2	What we heard…

3	Enrollment Projections & Capacity

4	Understanding District Financials

5	Critical Infrastructure Improvements

6	Next Steps

05.01.2024	49

General Fund
Balance History

4%
7%

18%

Fiscal Year 2023

Revenue Summary

70%

Property Taxes	State of Ohio	State Share of Local Property Taxes	Other Operating Revenue

THE  CO LL ABORA T I VE

Our1<
Sylvania
SCHOOLS

FY 2021	FY 2022 	FY 2023	

RealEstate Taxes	
60,579,331	
64,045,430	
64,883,824	

Tangible Property Taxes	
3,459,893	
3,976,678	
3,914,472	

State of Ohio	
19,222,514	
17,894,813	
17,603,309	

State Share of Taxes	
7,191,734	
7,230,208	
7,229,234	

Other Revenues	
3,902,897	
4,491,793	
3,981,084	

TotalRevenue	
$94,356,369	
$97,638,922	
$97,611,923	

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Sylvania School District

Based on Total District Assessed Valuation

   2023 Assessed Valuation $1,763,497,110

1 mill = $.001 per $1 in valuation

1 mill creates ~$1,763,497 in annual revenue

School Funding and HB 920

Property Tax Overview

Total Voted Mills for Operating	81.8 mills

Total Effective Rate for Operating	36.04 mills

CenD 	Sylvania

Our 1(

:::0	THE COLLABORATIVE
Tax Rates

Source. Oh10 Department of Taxation

a.

-· 	Analysis Variable (Ta• Rates)	SCHOOLS

CD

Anthony \'Vayna	Perrysburg 	Sprlngfinld Local 	. BOND
Local	Maumee City 	Oregon City 	Ottawa Hills Local    E.xemptad  V1llage 	(Lucas) 	Sy1va.nJa Schools    washington Local

2023 	2023 	2023	2023	2023	2023 	2023 	2023

•CURRENT EXPENSE

-

:::J	•EMERGENCY
...-+	•PERMANENT IMPROVEMENT
m
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70.00

m	65.00
en
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._.. 	55.00

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05.01.2024

Class I Tax Rate 	Class t Tax Rate

Class 1 Ta• Rate	Class ITax Rata 	Class I Ta:K Rato

1	54

Local Districts % of Business Taxes

Anthony Wayne	16.8%	
Perrysburg	20.7%	
Sylvania	21.8%	
Oregon	31.4%	
Lake	32.3%	
Maumee	38.7%	
Washington Local	39.2%	
Eastwood	41.2%	
Rossford	46.7%	

State of Ohio Revenue

State of Ohio Budget is a
2-year Cycle

3rd year of a New Funding Formula	Fair School Funding

3 Million Dollar Increase this year

Property Valuation HAS an impact on State Funding

As values go up, revenue from the State of Ohio could go down starting in Fiscal Year 2027

Interest Revenue

Significant Increase Interest Revenue Collections

FY 2021 - $186K FY 2022- $212K
FY 2023 - $1.3 million

Estimate FY 2024	$2.1 million

Return on Investments will likely decrease starting in Calendar Year 2025

4%
7%

85%

23%

Fiscal Year 2023

62%

Expense Summary

Salaries	Benefits	Purchased Services	Supplies	
Capital Outlay	Debt	Other Objects	Transfers/Advances	

THE  CO LL ABORATIVE

Our1<
Sylvania
SCHOOLS

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FY 2021 	FY 2022 	FY 2023

· Salaries 	53,320,720 	56,132,144 	57,944,754

I  Benefits 	21,609,869 	21,983,640	21,440,643

Purchased Services 	9,307,383	6,337,138	6,846,544

I Supplies 	5,072,149	3,711,710 	4,169,645

Other 	4,760,880 	3,794,446	2,699,937

TotalExpenses	$94,071,001 	$91,959,078 	$93,101,523

TH E  COLL  A BOR A TI V E

Our1<
Sylvan1a
SCHOOLS

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Operating Expenditures Per-Pupil- FiscalYear 2023

riiUiiU  Districts -
$15,226

L---===	=======

State Average - $15, 428

Source : Cupp Repor t 	Department of Education & Workforce

THE COLLABORATIVE	Our -#<
Sylvania
c:rMnOLS
Per PupilExpenditures
Source: Dlstnct Profile Data (CUPP Data)

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District
Ottawa Hills Local Maumee City Oregon City Washington Local
Springfield Local (Lucas) Perrysburg Exempted Village Sylvania Schools
Anthony Wayne Local

Year
2021
2022
2023
2021
2022
2023
2021
2022
2023
2021
2022
2023
2021
2022
2023
2021
2022

2023	13,!1ilMI·ilage - $14,173.44

so.oo	$2,000.00	$4,000.00	$6,000.00	$8,000.00	S10,000.00	S12,000.00

S14,000.00	S16,000.00	S18,000.00	S20,000.00

62

Facility photo

General Fund Expense Trends

    Overall General Expenses have increased on average 1.6% annually over the past 6 years.

    Salaries and Benefits as a % of total
expenses are 85%

•	Average annual increase over the past
6 years	2.23%

    Expenses on the Rise
•	Utilities
•	Bus Fuel
•	Instructional Materials
•	School Busses

05.01.2024

63

Facility photo

General Fund Expense Trends

Custodial/Maintenance of Buildings

FY 2020 - $9.2 million FY 2021- $9.7 million FY 2022 - $9.3 million FY 2023   $9.4 million

Special Education Instruction FY 2020 - $12.6 million FY 2021- $12.1 million FY 2022 - $12.6 million FY 2023	$13.6 million

Transportation Related Expenses

FY 2020 - $4.7 million FY 2021- $4.4 million FY 2022 - $5.6 million FY 2023   $5.4 million

05.01.2024

General Fund Forecast - Revenues

	FY 2024	FY 2025	FY 2026	FY 2027	FY 2028	
Real Estate Taxes	
65,867,604	
66,796,337	
67,738,166	
68,693,274	
69,661,849	
Tangible Personal Property Taxes	
4,033,260	
4,355,921	
4,486,599	
4,621,197	
4,759,833	
State of Ohio Revenues	
20,373,389	
19,752,721	
20,337,303	
20,939,122	
21,558,696	
State Share of Property Taxes	
7,237,292	
7,237,292	
7,237,292	
7,237,292	
7,237,292	
All Other Revenue	
4,457,951	
3,659,000	
3,259,000	
3,059,000	
2,859,000	
Total Forecasted Revenue	
$101,969,496	
$101,801,271	
$103,058,360	
$104,549,885	
$106,076,670	

Revenue Changes:

      Forecast as of November 2023. In the process of updating with new information

       Property Tax Re-eval 	2024

       State of Ohio Revenues	New Budget in FY 2026 and Impact of the Re-Eval

Interest Revenue	Decrease by 25-35% each year potentially

	FY 2024	FY 2025	FY 2026	FY 2027	FY 2028	
Salaries	
61,350,500	
65,175,000	
67,782,000	
70,493,280	
73,313,011	
Benefits	
22,688,384	
24,100,000	
25,305,000	
26,570,250	
27,898,763	
Purchased Services	
7,426,844	
7,686,784	
7,955,821	
8,234,275	
8,522,474	
Supplies	
4,315,583	
4,466,628	
4,622,960	
4,784,764	
4,952,231	
Capital Outlay	
75,000	
75,000	
75,000	
75,000	
75,000	
Debt	
460,600	
460,500	
459,800	
458,500	
456,600	
Other Objects/Transfers/Advances	
4,216,423	
2,348,751	
2,381,726	
2,415,360	
2,449,667	
Total Forecasted Expenses	
$100,533,334	
$104,312,663	
$108,582,307	
$113,031,429	
$117,667,746	

General Fund Forecast - Expenses

Expense Changes:

   Forecast as of November 2023. In the process of updating

   ESSER (Elementary & Secondary School Emergency Relief) Expenses will come back to the General Fund starting in FY 25.

   Special Education Expenses continue to rise	Additional Staff
Needed

   Examining every position and department to reduce
expenses

   Reduce Expenses without impacting opportunities for students

Examining Health Insurance Costs

General Fund Forecast - Summary

	FY 2024	FY 2025	FY 2026	FY 2027	FY 2028	
Total Revenues	
101,969,496	
101,801,271	
103,058,360	
104,549,885	
106,076,670	
Total Expenses	
100,533,334	
104,312,663	
108,582,307	
113,031,429	
117,667,746	
Excess of Revenue over (under) Expenses	
1,436,162	
(2,511,392)	
(5,523,947)	
(8,481,544)	
(11,591,076)	
Beginning Cash Balance	
36,243,052	
37,679,214	
35,167,822	
29,643,875	
21,162,331	
Ending Cash Balance	
$37,679,214	
$35,167,822	
$29,643,875	
$21,162,331	
$9,571,255	

   Projected to deficit spend starting next school year but in the process of updating our forecast with new information.

   Biggest change to the new forecast presented in May will be how the Property Tax Re-evaluation will potentially impact state funding

   Property Tax collections were $800,000 less than projected due to a decrease in delinquent collections and collection rate %   State Budget	FY 26
   Continue to evaluate our staffing levels

Explore new funding opportunities

Permanent Improvement Fund- Summary

Permanent Improvement Funds	1.3 Voted Mills with an
Effective Rate of 1.01 Mills Currently

What does this Levy Fund?

•	Capital Projects

•	HVAC Contract Payments

•	Athletic Complex Upgrades

•	Roofs

•	HVAC Units (most recently Pool Unit)

•	Buses

•	Parking Lots

How do we fund our needs and improvements?

Master Facilities Plan and Funding - How will we fund our needs and wants?

A. Operation Money (General Fund) B. Permanent Improvement Funds C. Bonds/Debt

What	else	would	you
specifically like to 	learn about Sylvania City School District Finances?

05.01.2024	70

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Agenda

1	Introductions

2	What we heard…

3	Enrollment Projections & Capacity

4	Understanding District Financials

5	Critical Infrastructure Improvements

6	Next Steps

05.01.2024	72

Elementary Schools (7)

Central Trail

Highland

Hill View

Maplewood

Stranahan

Sylvan

Whiteford

2012	1965	2010	2011	1955	1963	1967 / 1992 / 1993

Built 1970	or	before

Arbor Hills

McCord 	Timberstone

Northview	 Southview

o
o	Junior High Schools (3) 	High Schools (2)
l

Sylvania City Sch

s District Facilities

1970	1963	1997	1975	1976

05.01.2024	73

Critical Infrastructure Improvements District Wide

$130	Million	over
the 	next 	20	Years

*Info from Facilities Assessment prepared by
Alpha Facilities Solutions in 2022

Summary

System

Central Trail

School

Highland

School

Hill View

School

Maplewood

School

Whiteford

School

Stranahan

School

Sylvan

School

Timberstone

School

High

High School

School

School

Central Trail

6% 	Highland

Elementary

Elementary

Elementary

Elementary

Elementary

Elementary

Elementary

Junior High

Arbor Hills Junior     McCord Junior

Northview High

Southview High

Total   $

7,978,134    $

8,665,413    $

5,755,684    $

6,654,826    $

6,390,577   $

7,492,066    $

5,505,642    $

11,313,964  $

8,712,422   $

8,775,867    $

28,368,264    $

25,971,616 	6%

Exterior Enclosure Exterior Wall (Finishes) Exterior Windows Exterior Doors

Roofing
Roof Coverings

Interior Construction Interior Doors Specialties

Interiors
Ceiling Finishes Floor Finishes Wall Finishes

Plumbing
Domestic Water Distribution
Plumbing Fixtures
Sanitary Waste

HVAC
Controls and Instrumentation Cooling Generation Distribution System
Heat Generation
Terminal & Package Units

Fire Protection
Fire Alarms
Sprinklers & Standpipe

428,149 	308,198 	374,958 	434,414
229,416 	226,635 	261,395 	303,107
165,212 	41,669 	71,507 	82,543
33,521 	39,894 	42,056 	48,764

681,120 	794,640 	263,938 	420,310
681,120 	794,640 	263,938 	420,310

985,690 	928,295 	670,675 	555,329
165,215 	107,259 	115,597 	148,857
820,475 	821,036 	555,078 	406,472

895,908 	1,160,253 	704,698 	844,142
423,810 	468,623 	273,171 	368,328
385,900 	130,255 	375,968 	400,901
86,198 	561,375 	55,559 	74,913

1,930,754 	1,866,718 	1,244,486 	1,677,973
253,950 	245,529 	163,688 	220,703
838,045 	810,244 	540,159 	728,320
838,759 	810,945 	540,639 	728,950

945,405 	1,440,246 	790,805 	790,216
326,507 	315,675 	210,452 	283,761
- 	145,145 	38,280 	102,630
507,413 	860,461 	385,048 	315,605
16,500	72,270	20,350	-
94,985 	46,695 	136,675 	88,220

217,671 	210,450 	140,301 	189,174
217,671 	210,450 	140,301 	189,174
-	-	-	-

253,667
196,046
22,119
35,502

601,656
601,656

657,514
74,274
583,240

779,000
336,440
379,696
62,864

1,408,122
185,210
611,191
611,721

887,751
238,122
109,450
429,629
61,160
49,390

158,748
158,748
-

435,943 	286,081 	480,883
218,293 	189,094 	390,702
151,564 	52,927 	49,715
66,086 	44,060 	40,466

726,528 	433,272 	559,680
726,528 	433,272 	559,680

840,139 	107,422 	1,271,770
116,082 	107,422 	181,516
724,057 	- 	1,090,254

827,731 	847,655 	1,664,602
415,184 	312,159 	559,579
334,969 	343,331 	980,158
77,578 	192,165 	124,865

1,737,702 	1,306,498 	1,723,729
228,562 	171,843 	367,868
754,238 	567,082 	677,934
754,902 	567,573 	677,927

926,552 	905,352 	1,724,749
293,855 	220,937 	472,973
114,510 	116,380 	223,630
451,527 	414,860 	1,018,796
66,660	69,740	-
- 	83,435 	9,350

195,903 	147,291 	1,025,825
195,903 	147,291 	341,591
-	-	684,234

326,191
240,539
27,968
57,684

860,310
860,310

1,006,057
140,803
865,254

1,272,287
464,094
713,802
94,391

1,303,052
278,089
512,485
512,478

1,193,725
357,543
-
415,542
-
420,640

258,226
258,226
-

396,144 	863,412 	538,628
251,662 	624,290 	400,435
82,561 	138,767 	36,373
61,921 	100,355 	101,820

998,976 	2,236,476 	2,466,420
998,976 	2,236,476 	2,466,420

711,276 	2,511,977 	2,191,470
148,708 	282,849 	273,404
562,568 	2,229,128 	1,918,066

1,067,305 	4,336,035 	2,960,292
554,888 	1,359,621 	1,116,653
408,735 	1,925,912 	1,581,753
103,682 	1,050,502 	261,886

1,431,300 	3,548,354 	2,914,257
305,459 	939,428 	771,551
562,924 	1,304,463 	1,071,353
562,917 	1,304,463 	1,071,353

1,419,854 	4,967,482 	5,537,362
392,733 	1,301,779 	1,069,144
145,145 	619,080 	1,380,500
581,511 	2,821,783 	1,582,423
157,850 	41,360 	227,370
142,615 	183,480 	1,277,925

283,641 	1,543,346 	2,702,619
283,641 	1,543,346 	1,267,542
-	-	1,435,077

Southview
20%

Northview
21%

Hill View
4%

Maplewood
5%

Whiteford
5%

Stranahan
6%

Electrical Branch Wiring Lighting
Service Distribution
Exit Signs and Emergency Lighting

Site Infrastructure Pedestrian Pavements Vehicular Pavements

Conveying
Conveying Systems

1,855,037 	1,848,113 	1,244,623 	1,620,668
781,439 	755,526 	503,692 	679,135
932,357 	901,428 	600,956 	810,295
12,540 	103,471 	43,511 	11,000
128,701 	87,688 	96,464 	120,238

38,400 	108,500 	231,000 	32,400
-	-	-	-
38,400 	108,500 	231,000 	32,400

- 	- 	90,200 	90,200
- 	- 	90,200 	90,200

1,556,119
569,916
679,971
240,087
66,145

88,000
11,000
77,000

-
-

1,778,168 	1,400,571 	2,772,526
703,313 	528,785 	1,131,981
839,118 	630,910 	1,350,599
154,111 	179,505 	132,770
81,626 	61,371 	157,176

23,400	71,500	-
-	-	-
23,400	71,500	-

-	-	90,200
-	-	90,200

2,377,074
855,720
1,020,997
401,039
99,318

115,500
-
115,500

-
-

2,467,371 	8,119,682 	6,624,568
939,941 	3,449,043 	2,832,692
1,121,471 	3,449,056 	2,832,693
296,866 	827,553 	683,630
109,093 	394,030 	275,553

- 	116,100 	36,000
-	16,500	-
- 	99,600 	36,000

-	125,400	-
-	125,400	-

McCord

Arbor Hills

Sylvan
4%

Timberstone
9%

Critical Infrastructure Improvements District Wide

*Info from Facilities Assessment prepared by Alpha Facilities Solutions in 2022

7% 	7%

Critical Infrastructure Improvements by School

versus renovate standards for school facilities at ⅔ (66%) of the cost of a new building. This means that if the cost of renovation exceeds ⅔ the cost of a new building, the state will only fund new construction.

School	
Square
Footage	Deferred Maintenance Cost	
Sf cost (New
Construction)	

Replacement Cost	
% of Renovation vs
Replacement Cost	

Central Trail	
72,557	
$ 7,978,134	
$310.27	
$22,512,260	
35%	

Highland	
70,150	
$ 8,665,413	
$310.27	
$21,765,440	
39%	

Hill View	
46,767	
$ 5,755,684	
$336.26	
$15,722,508	
36%	

Maplewood	
63,058	
$ 6,654,826	
$323.81	
$20,418,811	
32%	

Whiteford	
52,916	
$ 6,390,577	
$336.26	
$17,793,534	
35%	

Stranahan	
65,301	
$ 7,492,066	
$323.81	
$21,145,116	
35%	

Sylvan	
49,097	
$ 5,505,642	
$336.26	
$16,509,357	
33%	

Timberstone	
105,105	
$ 11,313,964	
$299.00	
$31,426,395	
36%	

Arbor Hills	
79,454	
$ 8,712,422	
$318.15	
$25,278,290	
34%	

McCord	
87,274	
$ 8,775,867	
$318.15	
$27,766,223	
31%	

Northview	
268,408	
$ 28,368,264	
$302.91	
$81,303,467	
34%	

Southview	
220,442	
$ 25,971,616	
$302.91	
$66,774,086	
38%	

*Info from Facilities Assessment prepared by Alpha Facilities Solutions in 2022

S um m ary

System

High
2022 - 2027

Medium
2028 - 2035

Low

2036 - 2042

Cumulative Needs   $

32,609,009    $

69,182,861    $

28,937,144

Critical Infrastructure Improvements - Priorities

Cost of Cumulative Needs

High Priority (2022-2027) | $32,609,009

Medium Priority (2028-2035) | $69,182,861

Low Priority (2036-2042) | $28,937,144

*Info from Facilities Assessment prepared by
Alpha Facilities Solutions in 2022

Exterior Enclosure 	- 	3,588,935 	1,537,733
Exterior Wall (Finishes) 	- 	2,999,091 	532,523
Exterior Windows 	- 	- 	922,925
Exterior Doors 	- 	589,844 	82,285

Roofing 	4,313,320 	5,709,972 	756,096
Roof Coverings 	4,313,320 	5,709,972 	756,096

Interior Construction 	- 	10,896,595 	1,541,019
Interior Doors 	- 	1,547,914 	314,072
Specialties 	- 	9,348,681 	1,226,947

Interiors 	2,158,636 	13,673,446 	1,527,826
Ceiling Finishes 	201,270 	6,384,069 	67,211
Floor Finishes 	   672,003 	7,289,377 		- Wall Finishes 	1,285,363 		- 	1,460,615

Plumbing 	9,216,779 	- 	12,700,084
Domestic Water Distribution 	3,121,548 	- 	969,410
Plumbing Fixtures 	- 	- 	8,978,438
Sanitary Waste 	6,095,231 	- 	2,752,236

HVAC 	4,897,320 	13,705,596 	2,868,065
Controls and Instrumentation 		- 	5,483,481 		- Cooling Generation 	21,670 	2,267,540 	705,540
Distribution System 	4,754,760 	3,339,985 	1,631,335
Heat Generation 	17,270 	283,855 	432,135
T erminal & Package Units 	103,620 	2,330,735 	99,055

Fire Protection 	805,372 	4,148,512 	2,119,311
Fire Alarms 	805,372 	4,148,512 		- Sprinklers & Standpipe 		- 		- 	2,119,311

Electrical 	10,587,782 	17,063,805 	5,887,010
Branch Wiring 	10,482,677 	- 	3,122,583
Lighting 	- 	15,106,757 	63,094
Service Distribution 	- 	384,750 	2,701,333
Exit Signs and Emergency Lighting 	105,105 	1,572,298 	-

Site Infrastructure                                                                      629,800                                            -                                            - Pedestrian Pavements                                                           27,500                                            -                                            - Vehicular Pavements                                                            602,300                                            -                                            -

Conveying                                                                                               -                               396,000                                            - Conveying Systems                                                                           -                               396,000                                            -

Agenda

1	Introductions

2	What we heard…

3	Enrollment Projections & Capacity

4	Understanding District Financials

5	Critical Infrastructure Improvements

6	Next Steps

05.01.2024	83

2023

2024

2025

Dec	Jan	Feb	Mar	Apr	May	June	July	Aug	Sep	Oct	Nov	Dec	Jan	Feb	Mar

Community
Engagement

1
Winter

Workshop: Overview / Input Session

Workshop: Data Sharing/ Input Sessions

Workshop: First Thoughts / Input Sessions

Workshop: Facilities Plan Options

Workshop: Facilities Plan Refinement

Workshop: Board Meeting Prep

Dec 12
Kick-off
Meetings

Break

Other

2	Spring
Break
2
2

Teacher

3	4

3	4
3	4

Community

Summer

5	6	7

5	6	7
5	6	7

Community
Presentation

Board Engagement

District School Tours

Sylvania School Tours

Input

Input

1	2	3

Board
Update

Board Update	Board Meeting to
Present Final Recommendations
Submit for Review

x 	Current & Future Facilities

x 	Teaching & Learning Environments

x 	Fiscal Responsibility

Dedicated Meeting to Discuss Special Education & Preschool

Preliminary Schedule

05.01.2024	84